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PRECONSTRUCTION SERVICES

produce tangible benefits through early involvement in the project. In consulting with clients and their designers, prior to and during the preparation of drawings and specifications, we have the greatest opportunity to assure that the scheduling and budgeting requirements for a project will met.  Detailed budget estimates are formed from quantity surveys of these documents. As the design progresses, you and your architect will be advised of the necessary steps that must be taken to maintain the budget.  Subcontractors are pre-qualified and bid lists are created.  Ultimately, competitive bid packages are developed, circulated, and analyzed, to ensure that you are receiving value from the marketplace.  A realistic delivery schedule and cash flow forecast are delivered prior to completion of the construction documents and the start of construction. We will assist you in navigating the local building department and other authorities regulating the construction of your project. 

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CONSTRUCTION SERVICE

A project manager is assigned full time to an individual project and is responsible for budget and schedule updates, the award of subcontracts, managing changes in the work, invoicing, and the dissemination of project information. The manager will be involved from groundbreaking through completion and supervise day-to-day scheduling, quality control and safety. The manager works with the on-site labor forces to proactively resolve problems that may arise during the construction phase.

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CUSTOMER SERVICE

Gillette Construction recognizes that our homes will stand long after delivering a certificate of occupancy to our clients.  A maintenance program is developed for each project and delivered with a comprehensive set of as-built drawings.  A directory of proven property managers and maintenance subcontractors is presented for our client's consideration.  Gillette Construction is available to leverage subcontractors if the need arises.

 

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PRINCIPAL

BRIAN GILLETTE graduated from the University of Colorado at Boulder with a Bachelor of Science degree in Business Administration in 1994.  Gillette started with George Shaeffer Construction Company in 1995 as a carpenter.  Quickly advancing to the position of site superintendent, Brian constructed a number of homes throughout the valley.  Many close relationships with subcontractors and vendors were developed over these years.  Gillette was serving in the capacity of both site superintendent and project manager by 2003, responsible for the buyout, budget management, scheduling, and quality control of each project.  Gillette was chosen to head Shaeffer’s preconstruction service efforts in 2003.  He was responsible for their marketing, initial client contact and contract negotiation.  Gillette worked closely with the various architects on estimating, value engineering, and job cost accounting.  Additionally, Brian supervised staffing, information technology, insurance procurement, and other duties relating to Shaeffer’s operations.  Gillette left George Shaeffer in November 2006 to start Gillette Construction.

Fee Structure

Gillette Construction charges a fixed fee, based on the living square footage of a project, for project management and construction supervision including:

  • An AIA Standard Form of Agreement Between Owner and Contractor where the basis for payment is the Cost of the Work Plus a Fee.


  • Working with the architect in establishing preconstruction goals, project strategy, and construction schedule.
  • A conceptual estimate illustrating various levels of finish applied to a given square footage.
  • A schematic estimate based on a quantity survey of the Design Review Board submittal with applied historical pricing.
  • Recommendations and consultation from a construction viewpoint, prior to and during the preparation of the drawings and specifications.
  • Value engineering to determine the products and systems that deliver the greatest benefit.
  • Assistance in meeting the requirements of the local building department and any other local authorities having jurisdiction over the project.
  • Calculation of a United States Green Building Council’s LEED for Homes preliminary rating.
  • Evaluation of the home’s specification against the United States Department of Energy’s Energy Star National Prescriptive Path.
  • Calculation of the International Energy Conservation Code Prescriptive Package Worksheet (REScheck).
  • Pre-qualifying subcontractors and vendors and the preparation of a bid list.
  • The generation of bid instructions and specifications for each scope of work based on the permit submittal.
  • Open book, competitive bidding and bid analysis of each scope of work.
  • The generation and award of AIA subcontracts for each scope of work.
  • A construction budget based on the results of the competitive bidding process. Any savings from the construction budget will accrue 100% to the owner.
  • The monthly invoicing of material, subcontracts, and other costs of construction, to the owner at the exact cost they are billed to Gillette Construction.  All vendor invoicing is provided as backup to monthly payment applications. Each payment application includes a budget variance report and updated construction schedule.
  • Organization and attendance of Owner, Architect, Contractor meetings as required by the project.
  • Review of shop drawings and material submittals in order to assure the client, the Architect, and any consultants, that the products are in compliance with those specified in the construction documents.
  • The supervision of all subcontractors and labor.
  • Weekly progress updates and construction photos.
  • A project website that includes access to the construction documents, budgets, payment applications, progress reports and photos.
  • The organization and preparation of as-built drawings, owner’s manuals, maintenance schedules, and a list of qualified maintenance contractors.
  • Telephone, data, and office supply expenses directly or indirectly related to the job (both onsite and offsite).
  • All accounting and office support / consultants.
  • Truck expenses, including fuel and maintenance, necessary for local day-to-day construction activities.

No additional management fee is charged on changes to the work.    However, the total cost of the work is subject to a 2% direct overhead fee, which covers the cost of the general liability insurance premiums that relate to the project.  This fee structure benefits the client by eliminating any incentive to drive cost and enhancing the incentive to finish the project on schedule.

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RULES AND REGULATIONS
Subcontractor is responsible for performing their work per all applicable building codes and any other regulatory offices having jurisdiction over this project.  Subcontractors and their employees must comply with all subdivision/HOA rules and regulations regarding parking, noise and dust levels, hours of construction activity, etc.


OSHA COMPLIANCE
All subcontractors will be required to maintain OSHA standards of safety.  Willful violations, failure to correct violations, and or repeated violations are grounds for termination of the subcontract.  The subcontractor’s safety program must be available on site for subcontractor’s employees review at all times.  Subcontractor must maintain a hazard communications program.  Subcontractor shall maintain any material safety data sheets for all hazardous chemicals used during the scope of work, and ensure that they are readily accessible during each work shift to employees when they are on the jobsite.  An employee of the subcontractor that is qualified as a “competent person” (one who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them) shall supervise subcontractor employees at all times when performing work on site. 


INSURANCE
All subcontractors are to have the necessary insurance (General Liability with limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate, and $1,000,000 products completed with Gillette LLC named as additional insured or blanket additional insured, and Workmen’s Compensation) in effect at all times during the progress of their work, any subcontractors providing design services are also required to have professional liability insurance in place.


INDEMNIFICATION
To the fullest extent permitted by law, the Subcontractor shall indemnify and hold harmless the Owner, Contractor, Architect, Architect’s and Owner’s consultants, and agents and employees of any of them from and against claims, damages, losses and expenses, including but not limited to attorney’s fees, arising out of or resulting from performance of the Subcontractor’s Work, provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself), but only to the extent caused by the negligent acts or omissions of the Subcontractor, the Subcontractor’s Sub-subcontractors, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. In claims against any person or entity indemnified under this section by an employee of the Subcontractor, the Subcontractor’s Sub-subcontractors, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this section shall not be limited by a limitation on the amount or type of damages, compensation or benefits payable by or for the Subcontractor or the Subcontractor’s Sub-subcontractors under workers’ compensation acts, disability benefit acts or other employee benefit acts. 


ADMINISTRATION
All subcontracts will be written on The American Institute of Architect’s A401 standard form, available for review upon request.  All contracts may be negotiated to include minimum crew size, duration of work and liquidated damages for failure to perform.  Subcontract draws will be on a monthly basis.  Billing cutoff date for work completed is the final day of each month.  Applications for Payment must be received by the 5th day of the following month.  Applications received after the 5th will be processed in the next billing cycle.  Payment will be made once received from the owner (typically by the final day of the following month).  Any amounts to be billed and paid in excess of the bid amount must be accompanied by a written Work Authorization issued and approved by the site superintendent prior to the work being done.  Unsigned change orders received on the 5th will not be processed until the following billing cycle.

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